Administrative/Office Assistant (Kaduna) – FHI 360

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology – creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

We are currently seeking qualified candidates for the position below:

Job Title: Administrative/Office Assistant

Requisition: 2018202296
Location: Kaduna, Nigeria
Job Type: Full time

Project Summary

  • Fhi 360 is pursuing an upcoming funding opportunity that will assist the Government of Nigeria and the Ministry of Health through Health Initiatives.
  • The project will focus on: advocacy and accountability, data for delivery and health prioritization, strengthening health systems and leadership, human resources for health, private sector, demand for family planning and demographic analysis and communication.

Job Description

  • FHI 360 is currently seeking qualified candidates for Administrative Assistant, Kaduna for the upcoming eight-year DFID Nigeria Health Investment programme. The position is contingent on the requirements of the solicitation and upon award to FHI 360.

Key Responsibilities
The Administrative Assistant will be responsible for:

  • Variety of administrative and office support duties
  • Knowledge of organizational and departmental policies and procedures in order to communicate information involving programs, functions, and services
  • Preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting / referring/assisting others, mail distribution, and photocopying.
  • Collecting and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory.
  • Primary staff assistant to a department or manager.
  • Answers phones.
  • Takes messages or fields/answers routine and non- routine questions.
  • Provides information to callers.
  • Provides administrative support to staff for copying, faxing and large- scale mailings.
  • Responds to staff requests for administrative support as needed.
  • Sets up and maintain files, prepares reports, presentations and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.
  • Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
  • Schedules meetings and meeting arrangements.
  • Provides meeting support as needed (e.g. scheduling conference rooms, coordinating food, logistics).
  • Communicates with both internal and external personnel as required. Prepares and maintains documentation, plans, reports, schedules, databases, spread sheets, logs etc. to support functions.

Minimum Requirements

  • High School/GED Diploma or International Equivalent
  • Minimum two (2) years of relevant experience supporting an office environment
  • Demonstrated ability to work effectively with employees and clients of all levels.
  • Excellent verbal, written, interpersonal and presentation skills.
  • Professional level of oral and written fluency in English and Hausa
  • Excellent computer software skills.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

  • Comprehensive medical plans (PPOs)
  • Dental insurance
  • Vision coverage
  • Group life and AD&D insurance
  • Health savings account
  • Long-term disability
  • Medical and dependent care flexible spending accounts (FSAs)
  • Dependent life insurance
  • Business travel insurance
  • Supplemental personal accident insurance
  • Supplemental disability
  • Life insurance
  • Paid vacation, sick and parental leave
  • 403(b) retirement plan
  • Pension plan

Other benefits (will vary depending on work location):

  • Public transportation program
  • On-site fitness center
  • Local credit union membership
  • Health and wellness program
  • Employee assistance program
  • Qualified tuition programs (529 plans)
  • Bicycle subsidy
  • Legal assistance plan
  • Pet insurance.

Application Closing Date
Not Specified.

Method of Application

Interested and qualified candidates should:
Click here to apply online

Note: This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

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